5 Google Drive Hacks for Greater Efficiency

5 Google Drive Hacks for Greater Efficiency

by Mohd Shahrukh August 23, 2021
Google drive hacks to improve efficiency

Google Drive is one of the most popular online storage services.

It is feature-rich, flexible, and easy to use. You don’t need any coaching to use it; you can set it up and familiarize yourself with it independently. This is why it’s used by so many people, freelancers, and companies.

However, many users stop at the basic functions when it is possible to make a fundamental working tool. To get the most out of Google Drive, check out five valuable hacks and tips!

1. Search in images

If you save images under generic file names, such as “Image01” or “Scan01”, it can be challenging to find the perfect image. Many applications do not support text search.

However, Google Drive’s machine learning capabilities allow users to search through images based on the content.

Searching for the word “Eiffel”, for example, will bring up relevant images. It even recognizes text embedded in images. A scanned copy of your driver’s license can be found by entering the keyword “license” in Google.
This saves you time and reduces the effort of renaming image files. The same function applies to PDF files.

2. Use keyboard shortcuts

Google Drive shortcuts can be a huge help if your daily life is built around Google Drive.

To see all the available keyboard shortcuts, press Shift + / or Ctrl + / on Chrome OS and Windows devices and Command + / on Mac devices.

Google drive shortcuts
3. Dictate your texts and articles

Did you know you can dictate text with Google Drive? There is no need to use specific software; open a new text document in Google Drive, select “Tools”, and then “Voice input”.

Dictate text on Google Drive

You can start dictating your article by simply clicking on the microphone icon.

Did you know?
To optimize your text, you can right-click on the underlined words to receive further suggestions. This is useful to find synonyms and correct a Google Drive entry that may be incorrect.


4. More security with two-step verification

The main Google Drive hack is about two-step verification which significantly increases the security of your account.

When you log in to your account using a new device, you must enter a code you received on your mobile (previously registered) and the password. The code is similar to online payment and makes it harder for someone else to access your Drive and other Google services.

To set up this double security, go to your Google account dashboard, then click on the “Security” tab. In the “Connect with Google” box, enable “Two-step Verification”.

2 Step Verification Google Drive

5. Improve your Google Drive with add-ons

Google Drive alone is a beneficial service, but you can improve it by installing some extensions. They will help you tailor Google Drive to your needs to make it an even more powerful tool.

Once you have opened a document, click on the “Add-ons” tab.

Google Drive can be customized with many features, including a translator, drawing tools, graphs and tables creation, corrector, calculators, template libraries, monitoring, and more.

Google Drive Addons

With these hacks and a little practice, you’ll be able to get the most out of Google Drive. These will allow you to stay safe and organized, complete your work faster, and increase productivity.

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